An I.T. for a peography vepartment Essay

he geography department urgency to give come in letters about a field trip to the Peak territorial dominion but they need to personalise the letters to dedicate more harmonic to parents. Ms Keeley, the Geography teacher organising the trip, currently starts the letter with Dear stir instead of a personalised start like Dear Ms Mir or something like that. The Improved System An improved way of doing it would be development mail merge to personalise the letter by using peoples names, addresses, job occupations, etc. I provide intake word mainframe to solve her problem. Why use IT?We use IT because you jakes edit and delete, be more presentable (therefore easier to read), and print multiple copies. You scum bag also put in logos. Justification of computer hardware and Software Hardware Specification Benefit of choice Home PC Intel Pentium 3 processor running at 866 MHz E. g. Mouse, keyboard, monitor, printer, etc Good value for money, easy to lay down hold of. Easy to get p rograms for it. I can use a floppy disk to transfer from home to school. Printer Laser HP 2100 6-9 prints per min as against 2-3 for an inkjet. 30 copies printed to a laser equals 5 minutes. To an inkjet it equals to 15 minutes.A cartridge on a laser is i 20 that does 600 copies. But on an inkjet it is i 60 and does 6000 copies. Therefore a printout lead cost 10 times more. So, a Laser printer is healthy quality, cheaper and easier to run. Software Specification Benefit of choice Word processor Microsoft Word- brand merge form letters, envelopes, mailing labels Formatting- font, margins Editing- spelling and grammar checking Choosing Word rather than newspaper publisher or WordPad is better because You dont acquire to draw text boxes It leave behind look professional The Word lay out is faultless for a letter Word has more accessories Database SIMS.You dont have to transfer it to anywhere else e. g. Excell Quantitative Objectives The Geography Department want me to make perso nalised letters to pupils wanting to go on the trip. The letters need to It needs to look professional It needs to have neat launching It needs a logo It needs to be personalized It needs to have the pupils name, addresses What Next? I lead need to talk to Ms Keeley and find out what she needs to have on the letters. I will produce a number of solutions for her to choose which one she prefers. I will then implement the chosen solution and test it. I will finally ask her to evaluate the letter.